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OUR NEXT TRUSTEE MEETING IS 

Monday 6th January  2025 

For an application for a grant to be considered at our next Trustee meeting, please submit it on the form below

by Monday 30th December 2024

Applications received after that date will be considered at our next meeting.

We will accept applications from not-for-profit groups and organisations including registered charities, community interest groups, service organisations, volunteer groups, youth groups, local schools, town councils and parish councils and the like.

Applications from individuals or for individual benefit will not be accepted.

• Application for a grant is made by completing and submitting the on-line form below. Please take your time to complete the form as fully as possible so the Trustees have all the information they need to consider your application.

• As we are dealing with charitable funds we need to be certain that the funds will be correctly used for the purposes indicated and therefore applications from organisations with a track record will be preferred but we will consider applications from newly formed organisations if there is good evidence that they will be sustainable.

• Applications will be preferred from organisations that are both based in the Christchurch area and which will benefit the community in the area but will be considered from organisations based outside of the area if assurances can be given that the funds will be used to benefit those who live in Christchurch. As indicated above, Christchurch is defined by the boundaries of the former Christchurch borough and therefore includes Highcliffe, Walkford, Mudeford, Stanpit, Somerford, Purewell, Burton, Christchurch Town, Fairmile, Jumpers, Commons and Hurn.

• The application must be for charitable purposes as defined by the Charities Act 2011. Section 3 of that act should be referred to at: https://www.legislation.gov.uk/ukpga/2011/25/section/3
It will be seen that this is widely drawn and includes, among other purposes, those mentioned on the first page.

  1. When an application is received, it will be acknowledged and will be reviewed to ensure it is an appropriate application that falls within our scope and that the necessary information has been supplied.
  2. If the application is accepted it will be passed to a small team of the Trustees who will consider the merits of the application and they may request further information or ask to discuss the application with the organisation’s representative.
  3. The application will then be placed before a full meeting of the Trustees for consideration. The Trustees will decide whether to approve or refuse the grant and may offer a grant of an amount different to that requested and may place conditions on grants offered.
  4. The Trustees will then inform the applicant when a decision is made.
  5. We are a charity and have limited funds and are therefore limited in the number of grants we can make. We also have to act within our charitable objectives. You should not assume that all applications will be granted and there are bound to be some that will be refused. Please do not take offence if we are unable to grant your application.
  6. The Trustees decision will be final. The meetings of the Trustees are private and confidential and there will be no obligation on the Trustees to give reasons for their decisions and we reserve the right to refuse to enter into correspondence as to why a grant has been refused or reduced or made subject to conditions.
  7. The Trustees reserve the right to refuse to consider a repeat application for one already refused.
  8. We will endeavour to keep each applicant informed of the progress of their application. Please recognise that the trustees are all unpaid volunteers and we have no paid staff so the speed with which we will be able to deal with matters will depend on the number of applications received.
  9. DIFFICULTIES IN SUBMITTING THE APPLICATION ONLINE. Most applications come through without difficulty but we have had a couple of cases where there have been problems in submitting the application form. If you do have a difficulty, please let us know by sending an email to us on the contact page. Usually, the problem has been resolved (1) by ensuring that all questions are answered as the form is programmed not to be sent if some key questions are not answered (these will be highlighted in red) or (2) by the applicant using a different and up to date browser (such as Google Chrome or Windows 10). We are trying to monitor the issue so do please let us know if you have any difficulty.

    Note that for data protection purposes, no applicant data is stored on this website.
    Unfortunately, as a result, this form cannot be partially completed and returned to at a later point.
    It is therefore recommended that applicants scan through all questions first to understand the information needed and collate that BEFORE starting an application.

    If you need a copy of the data supplied to us, please press the PRINT button in your browser before finally pressing to submit at the end of the form.

    Section 1 - Organisation Applying for Funds

    Organisation Name and Address Details
    Name of your organisation

    House number
    City/Town*
    Postcode*
    General/Office Email

    Street*
    County*
    Website (if any)
    General/Office Telephone

    How did you find out about us? (this helps us find out how effectively we are reaching those organisations who could use our help)

    Please add links to your organisation's social media pages if you have one (this helps us see the good work you are already doing)

    Main Contact Person

    Title

    Forename(s)

    Surname

    Job title

    Work/Office Phone

    Email Address

    Mobile Phone

    Tick here to use organisation's address (above) for all correspondence, otherwise fill in your personal address details below

    House number

    City/Town

    Postcode

    Street

    County

    Organisation's Start Date*

    What type of organisation are you?

    A registered charityCompany limited by guaranteeUnincorporated club or associationCommunity interest companyCharitable Incorporated OrganisationOther

    Other? Please explain what type of organisation are you representing?:

    Please enter your charity number:

    Please enter your company number:

    What is the objective of your organisation?

    Are you part of a larger regional or national organisation? yesno

    Please state name of organisation

    If your organisation also operates in areas outside of the former borough of Christchurch, please explain how you will ensure any funds granted will be restricted to benefit Christchurch residents.

    Governance

    Please confirm you have at least 3 unrelated trustees/committee members responsible for your organisation/group and its activities
    yes

    Organisation's Income Over Last Accounting Year ( £ )

    We will review your organisation's accounts as part of the decision making process. Has your financial position changed materially since the last published accounts?
    yesno

    Please explain how your financial position has changed and why:

    Section 2 - The Project

    Project Details

    Project Name

    Project / funding start date

    Project / funding end date

    Which areas will benefit from your project. Please note that we are only able to fund activities that will benefit people in the Christchurch area (which includes all areas shown on the drop-down menu).

    Explain the project that you are wanting us to help fund (up to 400 words)

    If this project does not have a fixed end date, how will you continue to fund the project when the funding ends

    Section 3 - The impact this grant would have

    Beneficiaries

    How many people will benefit from this funding?

    Estimated number of volunteers involved

    Primary Beneficiary - Select a single option to represent the primary beneficiary group for this grant

    What difference will this project make to the lives of the people in Christchurch who will benefit?

    Age Profile

    Primary age group - select a single option to represent the primary age group for this grant

    Section 4 - Project Budget and Consent

    Project Budget

    What is the total cost of the project?

    How much money are you applying to us for?

    Budget Breakdown Summary. Either give details here or if you have a prepared budget, you can upload it using the button below.

    Upload Your Detailed Budget

    If the grant does not cover your total project costs, please tell us whether the remaining funds have already been raised, or where they will come from.

    Supporting Documents

    • Please click on the attachments button at the bottom of this page to upload your supporting documents. Whenever possible, please submit attachments as pdfs.
    (We appreciate that new and emerging groups may not be able to supply supporting documents - alternatives for these groups indicated below)
    1. Your governing document (eg constitution, memorandum & articles or set of rules).
    2. Your most recent set of annual accounts
    3. A bank statement no more than 3 months old (clearly showing account name, number and sort code)
    4. Your safeguarding policy
    5. The most recent Annual Report of your activities as sent to stakeholders (if you have one separate to the accounts)
    If you experience difficulties uploading documents please email them to [email protected] when you submit your application.

    File Size limit 5MB per file




    Please provide any further information that will assist the Trustees to consider your application

    If the Trustees agree to make a grant, please provide the name of the bank account to which the monies should be sent and provide the name of the Bank, the sort code and account number. If these differ from the details on the Bank Statement provided, please give reasons.

    Do you have more than 6 months delivery experience? yesno

    Groups with less than 6 months direct service delivery experience should provide the details of a organisation/referee who can endorse you AND receive & manage the money on your behalf

    Referee forename

    Referee surname

    Referee company name

    Referee position

    Referee email

    Referee phone

    Please advise how long you have been running and how you are able to give assurances that the project will be run appropriately.

    Declarations

    I confirm that the information given on the application form is true and my organisation has formally agreed that I can act on their behalf.
    I confirm that I have attached all required supporting documents.
    I confirm that this application does not result in any personal gain - financial or otherwise
    I confirm that these funds are for charitable and/or non-profit purposes/activities

    If funded, I agree to the following (YOU MUST TICK THE BOX UNDERNEATH THE FOLLOWING TERMS AND CONDITIONS TO CONFIRM):

    1. The organisation and main contact details, and the details of the application, can be shared with the Trustees of Christchurch Charitable Trust
    2. The grant can only be used for the purpose for which it has been granted.
    3. The grant applicants must normally start the funded activities within three months of receipt of the funds unless agreed otherwise.
    4. Any funds remaining after the end of the grant period and any agreed extensions, must be returned to Christchurch Charitable Trust
    5. The relevant Safeguarding policies are to be adhered to at all times. In the case of New & Emerging groups who do not have a Safeguarding policy, they should not have direct unsupervised contact with children or vulnerable adults and all workers should be aware of how to raise any Safeguarding concerns by referring to BCP Council websites as appropriate
    6. Grant recipients will be required to complete an End of Grant Report, to confirm how the funds have been used and benefits that have been provided to the community.
    7. Unless agreed otherwise, it is acknowledged the Christchurch Charitable Trust may refer to the giving of the grant for the purposes of publicity.
    8. We reserve the right to recover the Grant in whole or in part or to reclaim any equipment purchased under this agreement, should the funded activities not go ahead or the organisation cease to exist.
    10. The grant recipient is responsible for insurance against risks which may arise from any activities or property which is grant aided, including loss or personal injury to persons undertaking those activities. Christchurch Charitable Trust is not liable for any contingency involving property or activities for which they have provided grant aid in whole or in part.
    11. The grant recipient should ensure services provided by and through the grant are underpinned by equality and diversity principles. Ensuring there is no discrimination on the grounds of race, colour, ethnic or national origin, disability, age, gender or gender identity, sexual orientation, marital status, or any religious affiliation. Providing equal access to employment/volunteering opportunities and services for your beneficiary group.


    Application Date:

    WHEN YOU PRESS SUBMIT, THE APPLICATION WILL BE SENT TO US AND YOU WILL RECEIVE AN EMAIL CONFIRMING OUR RECEIPT.
    If you want a copy of the data you have entered, please press print via your browser before pressing Submit.

    Once Submit has been pressed, please wait until the process has checked the content and formats in certain fields.
    This may take a few seconds (do not press submit again).
    You will then get a message at the bottom of this screen saying that the request has successfully been sent.

    If there are errors in fields there will be a message to that effect at the bottom of this form, and the necessary fields will be highlighted in red. Amend any required and then press submit again.

    Once you have successfully submitted please wait 5-10 mins for the receipt email (check your Spam folders also!).